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Recruitment is live for 22 jobs across different categories. Online applications are active now. Click here to apply today and start your selection process.
Senior Executive Assistant
Job Description
THE ROLE:
We are searching for an experienced Executive Assistant who is high energy and thrives in a constantly evolving business environment. In this role supporting our leadership team, you will partner with other executive assistants and interact with various levels of management, customers, and employees, while handlingβ―day to day priorities. The environment is fast paced, dynamic, and collaborative.
THE PERSON:
The ideal candidate will have significant experience navigating a complex diverse environment and be comfortable interacting with employees of all levels. To be successful, you will need strong organizational and multi-tasking skills, high level of confidentiality and the ability to gather information and make decisions independently. Being proactive and anticipating the needs of the executive is essential as you prioritize time, schedules, inquiries, and information.
KEY RESPONSIBILITIES:
- Own the executive calendar; Prioritize appointments as necessary; Coordinate major offsite meetings and executive travel
- Arrange domestic and international travel schedule and reservations; Prepare expense reports and ensure submission in a timely fashion
- Interface with members of the management team, customers, and other executive visitors; Redirect inquiries and problems to staff members for response and resolution as necessary
- Review and answer mail and inquiries and determine if executive action is required
- Exercise judgment and initiative with high degree of flexibility
- Set up and maintain propriety files and record retention schedules
- Obtain, assemble and analyze information and data from a wide variety of sources in order to prepare reports, agendas and correspondence
- Order and maintain inventory of departmental supplies; Coordinate necessary equipment or facilities repairs or changes
- Support the department’s financial processes, including budgets, contracts, purchase orders, payments, vendor relations, etc.
PREFERRED EXPERIENCE:
- Direct work experience supporting executive-level leadersβ―and executives of our customers.
- Experience of administrative support at a senior level
- Strong organizational and communication skills; ability to work independently as well as part of a team
- Ability to use a variety of sophisticated office automation tools and software, including proficiency in PowerPoint, Excel, Word, SharePoint, SAP
- Ability to collaborate with different levels of management, customers, and employees to exchange information and take appropriate action
- Strong multi-tasking skills
- Demonstrated ability to exercise judgment and initiative with a high degree of flexibility and responsiveness
ACADEMIC CREDENTIALS:
- Bachelor’s Degree or equivalent level of experience
This role is not eligible for visa sponsorship.
#LI-DR1
Program Manager
HiViz Lighting, Inc is an energetic, innovative, fast moving company producing products that help first responders work more safely and effectively after dark, so that they can save lives. If that lights you up (and puns make you smile) and you’re an experienced program manager, we would love to talk to you. Your role will help drive growth with innovative new product launches that integrate all engineering disciplines including product design, hardware, embedded software, and application software.
Role Description
The Program Manager will be responsible for the end-to-end execution of product development. You will collaborate closely with all teams including mechanical, electrical, embedded software and software engineering, product management, marketing, finance, quality and operations. Your role will ensure projects are delivered on time, within budget, and to the highest quality standards to serve our customers.
Your expertise in scrum, waterfall and agile methodologies, coupled with your technical acumen in product design, hardware, embedded software and software application will be imperative to our collective success.
What you’ll be doing
· Manage new product launches that integrate hardware, embedded software and application software into the product design
· Develop and maintain launch timing (including scope creep/change), program financials and budget, and manage cross functional teams for multiple projects of varying size and scope
· Create timing plans, understanding agile SW/FW development methodologies for different project phases and team needs
· Facilitate cross-functional team communication and collaboration, ensuring alignment on project goals and priorities
· Identify, assess, and mitigate project risks and issues proactively
· Track project progress, monitor key performance indicators, and provide regular status updates to stakeholders
· Ensure adherence to the Product Launch Process, quality standards and processes throughout the product development lifecycle
· Manage external suppliers and strategic partners as needed
· Be the point person for Chief Product and Technical Strategy Officer, and the engineering team
· Contribute to the continuous improvement of our product development processes
· Foster a collaborative and high-performing team environment
What you’ll need to be successful
· Bachelor’s Degree in Mechanical Engineering, Electrical Engineering, Computer Engineering or equivalent experience preferred
· A minimum of 3 years proven experience in program or project management, specifically in launching products with integrated embedded software and software applications
· Strong understanding of both waterfall and agile software development methodologies (e.g., Scrum, Agile)
· Ability to work autonomously, with little guidance, while managing multiple projects simultaneously, both large and small
· Excellent communication, interpersonal, and presentation skills, with the ability to influence and negotiate effectively across all levels of the organization
· A passion to learn and desire to attend conferences and trade shows as-needed to learn the industry
· Strong problem-solving and analytical skills
· Proficiency in MS Office Suite, Asana, Excel, Jira, Jama or equivalent
· Project Management Professional (PMP) certification desired
Why HiViz?
We are firefighter-founded, firefighter-driven, and we fight for every opportunity to improve visibility and reduce response times. We don’t back down from tradition, but we aren’t afraid to reinvent it either.
Our Team Is Full of People Who
- Work hard, laugh harder, and aren’t afraid to get nerdy lighting (or anything, really)
- Believe in integrity, service, and always leading from the trenches.
- We thrive on competition, we win as a team, and we do not apologize for setting the pace.
Operations Coordinator – Bilingual
Imperial Cleaning is one of the largest independently owned cleaning companies in the nation, providing professional cleaning services to Retail, Offices, Medical Facilities, Schools, Commercial Buildings, Financial Institutions, Municipalities, and more for over 25+ years. Now over 1,000 employees strong, and with consistent double-digit sales growth year over year, Imperial Cleaning is well-positioned to continue its growth.A central pillar of our success is effective and frequent communication with our customers to ensure that we meet their needs and achieve the highest level of customer satisfaction. We take great pride in our work and respond with a sense of urgency to resolve any issue that may arise. Our strong commitment to service excellence has enabled us to become an elite service provider for the retail luxury brand sector and we have the highest customer retention rate in our industry, over 4x the industry average.
Should you come to work at Imperial, you will find that we encourage input and creativity from employees at every level within our organization to improve and move our business forward. We welcome new employees to our growing family and team. When you join Imperial Cleaning you become part of a great family culture. At Imperial, we know that our people are our greatest asset and we take great care to find highly qualified candidates that share our commitment to growth and excellence.
Imperial Cleaning is an equal opportunity employer. We offer competitive compensation packages and a variety of benefits that provide our staff with a safe, respectful, and professional working environment. Our location: 151 Dixon Ave, Amityville is an upscale, professional building just off the 110 corridor – walking distance from the train station and town.
Job Description
- Primary point-of-contact that supports selected clients from beginning to end.
- Work closely with Field Managers daily on requests and/or issues that may arise.
- Provide operations support to all departments within the organization.
- Schedule project crews for services, training, and deliveries.
- Coordinates estimates and provides pricing to clients.
- Creating and closing work orders for Regional spreadsheets and Project Crew schedules.
- Resolve customers’ service or billing complaints.
- Provides daily customer calls and follow-ups on any complaints.
- Maintain a record of customer interactions, transactions, complaints, inquiries, comments, and actions taken.
- Process supply orders, enter and close supply orders into the system, and manage the distribution of supplies to assigned clients.
- Update corresponding client systems to ensure tracking and billing of all services performed.
- Refer unresolved customer grievances to designated departments for further investigation.
- Complete contract forms, prepare change of address records, or issue service discontinuance orders.
- Identify and recommend improvements in processes or service methods and procedures to streamline processes.
- Manage project budgets; review and correct any variances weekly.
- Collect, update, and provide required reports to corresponding Clients.
- Provide reporting to assigned Account Manager and Management.
- All other tasks as assigned by management.
KEY REQUIREMENTS:
- 2 year degree required, 4 year degree a plus
- Bi-lingual (English-Spanish), is a must.
- Detail-oriented and strong communication skills (email, phone).
- Results-oriented: the ability to resolve challenges and emergencies at a moment’s notice.
- Multi task-oriented: The ability to handle multiple projects at a time.
- Customer-focused with a can-do approach to problem-solving.
- Basic knowledge of computer applications and software applications
Human Resources Generalist
- Advising Regional VPs and Store Leaders on human resources policies, their interpretation, and application while providing guidance on investigations, disciplinary action and involuntary terminations.
- Ensuring the Company’s compliance with laws affecting employment.
- Overseeing records and documentation for their assigned regions and reviewing internal procedures for efficiency and accuracy.
- Assisting with Leave of Absence requests and managing the interactive process under the Americans with Disabilities Act (ADA).
- Working with the HR Team to create and communicate best practices.
- Working collaboratively with other departments.
- Able to manage a high volume of employee relations matters, including investigations, disciplinary action, and involuntary terminations with the utmost confidentiality.
- A strong communicator and can build strong partnerships with all levels of leadership.
- Experienced with providing ADA accommodations and processing leaves of absence.
- Skilled at conducting leadership training and coaching.
- A personable and adaptable team player who enjoys collaborating with fellow team members and finds the fun at work.
- What is your favorite Trader Joe’s product and why?
- What makes you uniquely qualified for this position?
Human Resources Coordinator
We are looking for an organized and detail-oriented HR Coordinator to join our team. In this role you will play a key part in supporting our recruitment and HR processes while ensuring a seamless experience for candidates and team members.
Essential Job Functions
- Coordinate interview schedules and manage communication with candidates throughout the hiring process
- Assist with sourcing and screening candidates to identify the best fit for open roles
- Support onboarding processes, including document collection and new team member setup
- Conduct background checks and ensure compliance with HR policies and procedures
- Maintain and update the Human Resources Information System (HRIS) to keep accurate and organized records
- Collaborate with hiring managers to ensure timely and effective recruitment efforts
- Provide administrative support for HR operations, including maintaining HRIS systems
- Contribute to improving and streamlining HR processes for enhanced efficiency
- At least 1 year of experience in human resources, recruitment, or a similar role
- Familiarity with applicant tracking systems (ATS) HRIS platforms
- Proficiency in conducting background checks and maintaining compliance with HR regulations
- Strong organizational skills and ability to manage multiple tasks simultaneously
- Knowledge of HR best practices, including onboarding and recruitment processes
- Assist in the full lifecycle recruitment process, including posting job openings, screening resumes, and scheduling interviews
- Coordinate and facilitate new hire onboarding processes, ensuring a smooth transition for all new employees
Requirements
- Bachelor’s degree in Human Resources, Business Administration, or related field preferred
- 1-3 years of experience in an HR or administrative support role
- Knowledge of HR practices and labor laws
- Excellent interpersonal and communication skills
- Strong organizational skills and the ability to manage multiple tasks
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems
- Ability to maintain confidentiality and handle sensitive information with discretion
Benefits
- The base salary range for this position is $25 – $30 per hour and may vary depending upon skills, experience and education. This is an hourly position paid weekly
- Amoroso pays 100% of the premiums for employee’s medical, dental, and vision coverage and 50% for your dependents (up to age 26)
- 401(k) Plans up to 4% match
- 8 Paid Holidays
- Education Assistance Program
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