ExxonMobil Corporation is an American multinational oil and gas corporation and the largest direct descendant of John D. Rockefeller’s Standard Oil.

ExxonMobil is hiring eligible and interested applicants for the post of Senior Process and Systems Specialist – Payables at their Bengaluru, KA, India location. You will be responsible for Client relationships, and understanding processes and requirements. Generating proposals delivering support to developers finalizing with the implementation of new functions or technologies.

To complete details for this job are as follows.

Table of Contents

Role and Responsibilities:

Work with IT Teams and support the projects for the Accounts Payables Module. This includes leading the projects from the business to identify opportunities for process improvement in the areas with recurrent processes or system errors and propose innovative solutions.
Support ‘Projects & Technology’ BVMs to define support models, lead business process changes, contribute in controls catalogs and decision records reviews, develop and deliver communications to impacted users on behalf of the project, and participate in testing and training activities.
Ensure appropriate management of systems changes to avoid business impact (e.g.: endorse move to production, review automated tests, perform regression testing, and participate in Disaster Recovery Tests)
Troubleshoot and provide resolution for the day-to-day system issues raised by Payables Users

Skills and Qualifications

Minimum 5 years of relevant work experience into FI.

Bachelors or Master’s degree with Finance or Engineering background with minimum 6.0 GPA or equivalent from a recognized university.
Knowledge on vendor account group, invoice posting & open item reports.
Automatic payment program setup.
Manual payment process.
Payment approval process, roles setup is required.
Manual and electronic bank reconciliation (EBS- based on this communication is sent to bank through files (DME or IDOC).
2 way and 3 way match payment process.
Good interface knowledge.
Knowledge on rules setup for VIM workflow & Idea on defining roles in VIM.
DP document process configuration in VIM (Important).
PTP process with SAP MM integration.
PO and Non PO invoice processing knowledge.
PO and non PO blocking reason setup and parking process.
Knowledge on maintaining chart of authority.

Preferred Qualifications and Experience:

Ability to interact with others and influence without authority.
Knowledge on Invoice capture center.
Good to have knowledge on Transportation Management and Tax Module.
Ability to work autonomously but coordinated with geographically separate team members.
Analytical and Troubleshooting skills applied to business processes and related system functionality.
Good Computing skills.
Competent with the following software: Microsoft Office (Excel, Access, Word and PowerPoint – intermediate level), Outlook, or any other email.

Disclaimer: The Recruitment Information provided above is for informational purposes only. The above Recruitment Information has been taken from the official site of the Organisation. We do not provide any Recruitment guarantee. Recruitment is to be done as per the official recruitment process of the company or organization posted the recruitment Vacancy. We don’t charge any fee for providing this Job Information. Neither the Author nor Findoutjob and its Affiliates accepts any liabilities for any loss or damage of any kind arising out of any information in this article nor for any actions taken in reliance thereon.

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Technical Buyer

About us

At ExxonMobil, our vision is to lead in energy innovations that advance modern living and a net-zero future. As one of the world’s largest publicly traded energy and chemical companies, we are powered by a unique and diverse workforce fueled by the pride in what we do and what we stand for.

The success of our Upstream, Product Solutions and Low Carbon Solutions businesses is the result of the talent, curiosity and drive of our people. They bring solutions every day to optimize our strategy in energy, chemicals, lubricants and lower-emissions technologies.

We invite you to bring your ideas to ExxonMobil to help create sustainable solutions that improve quality of life and meet society’s evolving needs. Learn more about our What and our Why and how we can work together.

ExxonMobil’s affiliates in India

ExxonMobil’s affiliates have offices in India in Bengaluru, Mumbai and the National Capital Region.

ExxonMobil’s affiliates in India supporting the Product Solutions business engage in the marketing, sales and distribution of performance as well as specialty products across chemicals and lubricants businesses. The India planning teams are also embedded with global business units for business planning and analytics.

ExxonMobil’s LNG affiliate in India supporting the upstream business provides consultant services for other ExxonMobil upstream affiliates and conducts LNG market-development activities.

The Global Business Center – Technology Center provides a range of technical and business support services for ExxonMobil’s operations around the globe.

ExxonMobil strives to make a positive contribution to the communities where we operate and its affiliates support a range of education, health and community-building programs in India. Read more about our Corporate Responsibility Framework.

To know more about ExxonMobil in India, visit ExxonMobil India and the Energy Factor India.

What role you will play in our team

The Technical Buyer is responsible for effectively conducting, coordinating and managing the activities associated with purchasing/expediting materials and/or equipment on a portfolio of projects or individual project basis
The Technical Buyer creates value by providing appropriate input into the development and implementation of Commercial strategies. This role may be responsible for the application of commercial agreements, including subcontracts and related work processes in accordance with the strategies within the portfolio of projects or individual project basis. Purchasing assignments typically will consist of major purchases of materials and equipment
Expediting assignments typically will consist of all vendor communications post purchase order award, they will monitor supplier performance in engineering and construction activities per the requirements of the purchase order, as well as keep the project team updated on current status of all vendor activities
Technical Buyer will often be required to lead the tendering, negotiation and placement of orders, and chair regular procurement reviews with the project team
They will provide pricing for all materials included in project plans and drawings; Identifying potential suppliers and new products, as well as monitor project milestones
The Technical Buyer identifies critical purchase orders and pro-actively develops recovery plans for any potential issues or delays
Technical Buyer communicates those issues with the project team for resolution
Technical Buyer will focus on all general vendor issues impacting the engineering and fabrication of the order including coordination with document controls, sub-vendor material receipt verifications at supplier facilities, follow-up to resolution of vendor deviation requests and supplier fabrication milestone monitoring

What you will do

Technical Buying Tasks and Responsibilities

Execute the procurement of goods while ensuring supplier compliance in a cost-effective, timely, and responsive manner to accomplish project or portfolio objectives
Prepare bidder lists, setup bidders in eRFX system, verify bidder qualifications, prepare requests for quotation including client provided technical documentation, client education on process, clarification conference calls and other written requests, and conduct bid evaluations including client provided technical evaluation
Recommend source selections, lead purchase order negotiations including terms and conditions, setup vendors in vendor master system, assist client with purchase requisition contact, and prepare and issue purchase orders Obtain necessary reviews and approvals of bidder exceptions, bid evaluations, recommendations, purchase orders, and change orders prior to execution
Utilize established policies, procedures, systems, and tools to assure maximum contribution including cost savings through negotiation
Identify and advise Client and management of purchase order-related risks, including T&C exceptions
Development of potential and qualified suppliers, including performance history
Identify available surplus material/equipment
Maintain purchase order and purchasing process documentation
Timeliness, accuracy, and adequacy of the purchasing activities
Timeliness, accuracy, and adequacy of purchase order-related problem identification, status reporting, and corrective action
Effectiveness of relationships with suppliers, management, clients, and support organizations
Gain an understanding of business trends, industry issues and challenges, and supply market trends
Compliance with established policies and procedures
Participation in vendor kickoff meetings and management of detailed transition to expeditor
Administration of post award activities: change order management, claims management, PO closeout and recording of business value

Technical Expediting Tasks and Responsibilities

Ensure that every project has an adequate and timely flow of materials and equipment. Coordinate material movement throughout the project life cycle, pro-actively follow up on material orders and verifies delivery. If issues arise, works to identify and resolve
Develops a detailed Expediting Plan for projects as required
Interfaces with field staff, document control, project controls and inspection at the supplier’s fabrication facility
Facilitates on-going status meetings with Suppliers and project team
Identifies material delivery requirements from engineering specifications and/or schedules
Identifies vendor milestones that are late and works with the Project Team as to how to mitigate the delay
Reviews the key milestones outlined in the Suppliers fabrication schedule to ensure all parties understand the field expediting activities and requirements
Works with scheduling to create and maintain current procurement schedules
Works with Technical Buyer for any change orders that may arise
Creates and maintains related material status reports, discusses defective or unacceptable goods or services with inspection, quality, project team and vendors to determine root causes and take corrective action when required
Track open POs by using internal tools (Expediting Tracking, Monitoring and Feedback tools). Add Freight Forwarder and 3rd party Carrier tools
Actively steward Expediting KPIs, prioritize critical / aged POs and escalate with vendors in a timely manner in order to prevent delays
Monitor vendor data requirements, production schedules, drawings and submit documentation for review upon receipt
Responsible for review of vendor documentation requirements and prioritization (Priority 1 or 2 documents as an example). Tracking of dates that drawings need to be submitted from the vendor to document control
Coordinates vendor shop visits to verify fabrication progress

About You

Skills and Qualifications

Bachelors in Engineering (preferably mechanical, electrical, chemical ) with minimum 6 CGPA
Strong analytical, leadership, negotiation, and communication skills
A minimum of 4 years of equipment and procurement and expediting experience ideally in the O&G sector
Strong proficiency in procurement and negotiations skills
Outstanding initiative, drive and resilience in day-to-day-activities to meet tight deadlines
Must be a self-starter and be able to work in a matrixed virtual organization
Strong knowledge of Indian and international equipment & materials suppliers
Excellent communication and presentation skills with ability to share appropriate messages to various levels of leadership as well as external parties
Proactively communicate and collaborate within Projects organization, functions (i.e. legal, controllers, etc) and Procurement category families to maximize commercial outcomes
Analyze data on market intelligence from other internal groups and use results to optimize project execution strategies
Knowledge of and ability to operate in enterprise resource planning systems such as SAP
Buying – Commercial – equipment & material procurement, negotiation and influence, bid development and evaluation, supplier relationship management, procurement strategy development
Expediting – Knowledge of expediting and understanding of the various subcomponents within the expediting process such as vendor drawings/documents, suborder status, fabrication, inspection & test plans, etc
Expediting – Must have performed expediting roles for projects
Expediting – Experience in equipment and materials procurement is a plus

Preferred Qualifications/Experience:

Procurement / commercial functional expertise
Proficient in oral and written communication
Strong analytical skills and understanding of total system cost concept.
Effective negotiation, advocacy and influencing skills.
Knowledge of purchase to pay process including enterprise resource planning systems (SAP)
Drive, resilience, communication skills, ability to integrate easily.
Service excellence, sound decision maker, strong collaborator

Your benefits

An ExxonMobil career is one designed to last. Our commitment to you runs deep: our employees grow personally and professionally, with benefits built on our core categories of health, security, finance and life. We offer you:

Competitive compensation
Medical plans, maternity leave and benefits, life, accidental death and dismemberment benefits
Retirement benefits
Global networking & cross-functional opportunities
Annual vacations & holidays
Day care assistance program
Training and development program
Tuition assistance program
Workplace flexibility policy
Relocation program
Transportation facility

Please note benefits may change from time to time without notice, subject to applicable laws. The benefits programs are based on the Company’s eligibility guidelines.