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Assistant Project manager
Overview
Become a vital member of our Complex projects team, proudly taking on some of the world’s most exciting and prestigious projects. Join us, and you’ll be part of our genuinely collaborative environment, where everyone is supported to make the most of their talents. It’s’about recognizing everyone’s contributions equally while delivering excellence together.
Flexible and remote working are central to our culture, so talk to us about what’s’important to you, from reduced weeks to buying more leave, and how we can make reasonable adjustments for you or support your ambitions outside of work.
We are seeking a highly skilled and motivated Assistant Project Manager to join our dynamic team. The ideal candidate will be responsible for overseeing and aiding in the day‑to‑day managing of projects from inception to completion, ensuring they are delivered on time, within scope, and within budget. This role requires exceptional project and programme management skills, as well as the ability to work collaboratively with clients and multi‑disciplinary teams.
Your role
- Project Delivery: Ensure all projects are delivered on time, within scope, and within budget, meeting the highest quality standards.
- Project Management: Provide exceptional project and programme management throughout the entire project lifecycle, from planning and execution to monitoring and closure.
- Client Support: Assist clients in managing project costs, schedules, risks, and issues, providing expert guidance and support.
- Team Collaboration: Work effectively within multi‑disciplinary teams, fostering a collaborative and productive work environment.
- Reporting: Contribute to monthly reports, providing clear and concise updates on project progress, risks, and issues.
- Communication: Develop and utilize effective communication tools to ensure all stakeholders are informed and engaged.
- Continuous Improvement: Challenge existing processes and strive for continuous improvement, implementing best practices and innovative solutions
Legal Secretaries and Administrative Assistants
Mercor is recruiting Legal Secretaries and Administrative Assistants to work on a research project for one of the world’s top AI companies. This project involves using your professional experience to design questions related to your occupation as a Legal Secretary and Administrative Assistant. Applicants must:
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Have 4+ years full-time work experience in this occupation;
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Be based in the US, UK, or Canada
Here are more details about the role:
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We aim to make the hourly compensation rate offered to you competitive based on your professional background and geographic location (please note that the listed hourly compensation scale is for U.S.-based applicants and that that scale will differ depending on where a candidate is geographically based)
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This project requires that you be able to commit a minimum of 15 hours per week
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We currently estimate that this project will last through the mid 2026 and quite possibly longer. Please note that this estimate is subject to change – but if this listing is still up, then that means that the project is still running!
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Please note you will need access to a desktop or laptop computer for this project and that we cannot accept applicants who use chromebook computers
We consider all qualified applicants without regard to legally protected characteristics and provide reasonable accommodations upon request.
Contract and Payment Terms
- You will be engaged as an independent contractor.
- This is a fully remote role that can be completed on your own schedule.
- Projects can be extended, shortened, or concluded early depending on needs and performance.
- Your work at Mercor will not involve access to confidential or proprietary information from any employer, client, or institution.
- Payments are weekly on Stripe or Wise based on services rendered.
- Please note: We are unable to support H1-B or STEM OPT candidates at this time.
About Mercor
Mercor partners with leading AI labs and enterprises to train frontier models using human expertise. You will work on projects that focus on training and enhancing AI systems. You will be paid competitively, collaborate with leading researchers, and help shape the next generation of AI systems in your area of expertise.
Marketing Assistant
JOB SUMMARY
The Marketing Assistant supports the delivery of impactful marketing initiatives across our mixed-use neighbourhood, driving footfall, engagement and commercial success for our retail tenants. The role provides support to the retail tenants, encouraging them to utilise the various local marketing initiatives available to them with the objective to raise brand awareness, footfall and spend for individual stores. This role requires liaison with retail tenants at both local and Head Office level. Working closely with the Senior Marketing Manager and Retail Marketing Executive, the role supports in creating compelling campaigns and events that enhance the retail experience throughout our workspace and residential communities.
Salary range £30,000 to £32,000 per annum.
MAIN RESPONSIBILITIES
Campaign & Project Support
- Support the delivery of integrated marketing campaigns across digital, print, events and pop-ups, and on-site channels.
- Assist with briefing, asset coordination, and tracking campaign deliverables to ensure deadlines are met.
- Maintain campaign status trackers and support post-campaign reporting and wrap-ups.
- Liaise with internal teams and external agencies/suppliers to keep projects moving on schedule.
Purchase Orders & Budget Administration (POs)
- Raise purchase orders and manage the PO process from creation through to invoice reconciliation.
- Track marketing budgets and maintain accurate spend records against campaigns and cost centres.
- Ensure supplier invoices are processed promptly and flagged where discrepancies occur.
- Support budget forecasting by keeping financial trackers up to date.
Scheduling & Workflow Management
- Maintain marketing calendars and schedules, ensuring key milestones and launch dates are visible to stakeholders.
- Coordinate timelines across multiple projects and flag risks or delays early.
- Book meetings, manage agendas, and circulate actions for campaign and stakeholder reviews.
- Support resource planning to ensure smooth delivery of marketing activity.
Print & Production Management
- Coordinate print production from briefing through to delivery (POS, brochures, signage, event materials, etc.).
- Liaise with designers, suppliers, and printers to manage artwork approvals, specs, and deadlines.
- Obtain quotes, compare costs, and manage print budgets effectively.
- Oversee stock levels, storage, and distribution of printed materials across sites/locations.
- Conduct quality checks to ensure brand standards are met.
Client & Stakeholder Administration
- Act as a first point of contact for day-to-day marketing and retail, leisure and hospitality tenant/admin enquiries.
- Manage shared inboxes and respond or route requests efficiently.
- Track and prioritise requests from internal stakeholders and external partners.
- Support onboarding of new suppliers and maintain up-to-date contact lists and documentation.
- Prepare presentations, reports, and materials for meetings.
Asset & Content Management
- Maintain image libraries, brand assets, and marketing collateral repositories.
- Ensure correct file naming, version control, and accessibility for the wider team.
- Support content uploads to websites, newsletters, or internal systems where required.
General Team Support
- Provide administrative support to the marketing team to improve efficiency and organisation.
- Assist with event logistics, supplier coordination, and on-the-day support where needed.
- Identify opportunities to improve processes and ways of working.
PERSON SPECIFICATION
- Proven experience of working within a business or office environment and within the retail, events, and/or entertainment sector.
- Excellent organisational skills are required.
- Ability to develop and maintain effective working relationships with particular emphasis on tenant liaison.
- Proven ability of effectively managing multiple tasks, meeting deadlines and to work with limited supervision.
- Excellent attention to detail, coupled with excellent written and verbal communication.
- A proven team player with a flexible, enthusiastic and can-do attitude, who shows initiative and the ability to work with minimal supervision.
HEALTH SAFETY AND WELFARE RESPONSIBILITIES
All staff are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy in the Administrative Rules and Procedures, and the Health, Safety & Welfare Manual.
Operations Manager
Position Summary
Key Responsibilities
Organisational Rhythm & Calendar Governance
- Own the master annual operational calendar.
- Sequence and enforce deadlines for summer schools, essay prize, marketing phases, recruitment, annual reviews, and compliance cycles.
- Issue timely reminders and escalate emerging risks.
- Build systems so that processes do not rely on personal memory.
Risk Management & Compliance
- Oversee safeguarding, child protection, data security, insurance, legal filings, regulatory documentation, health & safety, and incident reporting.
- Ensure all compliance reviews and renewals occur early and accurately.
- Maintain and iterate the institutional risk register.
Policy & Process Stewardship
- Maintain and update operational policies and SOPs.
- Identify procedural gaps and design systems to improve reliability and reduce exposure.
- Store and version-control all operational documentation.
Programme Operations (Annual & Recurring)
- Oversee logistical sequencing for all summer schools and events, including date selection, venue reservation, and marketing launch coordination.
- Maintain alignment across Oxford, Princeton, Sydney, Singapore, and other locations.
- Support the Acting Global Director of Events (Marie Loubeyre) in ensuring operational readiness.
Supplier, Vendor & Partner Operations
- Ensure that venues, accommodation, insurance, IT/security services, and compliance arrangements are confirmed and in place.
- Review and confirm that contract renewals and all required documentation have been completed.
Internal Operations & HR Cycles
- Track and coordinate annual performance reviews.
- Ensure staff training, documentation, and compliance requirements are monitored and completed.
- Support recruitment workflows and onboarding processes.
Critical Path Ownership
- For every recurring process, own the full lifecycle: define sequences, identify bottlenecks, monitor progress, and escalate early.
- Ensure that every operational process has a documented, repeatable system.
Working Relationship with the Chief of Staff
- The Operations Manager owns systems, cycles, compliance, and operational risk.
- The Chief of Staff owns strategy, alignment, new initiatives, and cross-cutting priorities.
- Roles are collaborative but not overlapping.
Bookkeeping & Financial Operations Oversight
- Oversee the bookkeeping function, with the bookkeeper reporting directly to the Operations Manager.
- Ensure financial records, reconciliations, and reporting are accurate, timely, and usable for management decision-making.
- Address and systematise financial processes to replace ad-hoc or fragmented practices.
- Coordinate the annual departmental budgeting process, ensuring that all departments submit budgets on time and in line with agreed parameters.
- Review performance against approved budgets, requiring departments to submit periodic performance reports.
- Monitor and analyse key operational and financial metrics (e.g. cost per student, cost per acquisition, application and conversion ratios).
- Convene follow-up discussions with department leads to review performance against budget and flag variances or emerging risks.
- Ensure financial discipline and visibility across the organisation, in coordination with senior leadership.
Qualifications & Experience
- Bachelor’s degree (or equivalent professional experience) in Operations Management, Business Administration, Public
- Administration, Law, International Relations, or a related field.
- 7+ years of experience in operations management, chief-of-staff support, programme management, or senior executive support roles within complex organisations.
- Demonstrated experience owning organisational calendars, compliance cycles, and recurring operational processes end-to-end.
- Proven track record of risk management and compliance oversight, including safeguarding, data protection, contracts, insurance, or regulatory documentation.
- Experience operating in multi-jurisdictional or international environments, with sensitivity to differing legal, cultural, and operational requirements.
- Strong experience building and maintaining systems, SOPs, and documentation that reduce reliance on individual memory.
- High proficiency with operational tools (e.g. project management platforms, document version control systems, shared calendars, CRM/HR systems).
Junior Project Manager
Are you an organised and proactive Junior Project Manager looking to step into a high-impact role within a major public sector programme? This is an excellent opportunity to support senior project managers across multiple workstreams, gaining exposure to large-scale transformation while developing your own delivery capability.We’re supporting a leading global consultancy in hiring a Junior Project Manager who can bring structure, coordination, and energy to a fast-moving programme environment.
Details
Location – Remote – Leicester / London / Manchester
Rate – up to 310/day Inside IR35 via Umbrella
Duration – Initial 6 months
Start date – ASAP
You must have lived in the UK for 5+ years and currently reside in the UK to meet security standards.
Responsibilities
- Support Senior Project Managers in coordinating and delivering multiple project workstreams.
- Maintain programme plans, RAID logs, reporting packs, and other project artefacts.
- Assist with project governance, status reporting, and documentation.
- Monitor progress against milestones and ensure dependencies are managed.
- Engage with stakeholders across technical and business teams to ensure alignment.
- Contribute to benefits tracking and ensuring programme objectives are met.
Experience required
- Public sector project or programme experience (essential).
- Working knowledge of project and programme management principles and methodologies (e.g., Agile, Waterfall, Prince2).
- Experience supporting or coordinating multiple related projects.
- Strong organisational skills with the ability to manage competing priorities.
- Excellent communication and stakeholder engagement skills.
- Ability to produce accurate reporting and documentation.
- UK resident for 5+ years (essential).
If you’re interested in this role, click ‘apply now’ to forward an up-to-date copy of your CV, or call us now.
If this job isn’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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