As a Paralegal, you will provide support to the real estate group within the legal department, with specific emphasis on acquisitions, dispositions, financing, and development (including data center conversions) deals. If you believe in aspiring for the best results by working creatively and thrive with problem-solving in a multifaceted, fast-paced environment, we’d love to hear from you.

Key responsibilities include:

• Support all aspects and stages of real estate transactions, with an emphasis on title and survey review, due diligence review, document preparation, closing logistics/mechanics coordination and post-closing integration and administration, working mostly independently.  Must have a deep understanding of title and survey matters and be able to propose creative solutions for resolving potential problems arising from title matters.  Must be comfortable presenting title issues to business team and explaining significance.

• Lead in the preparation, review, editing and negotiation of legal documentation with supervision by in-house attorneys (including, first drafts of purchase and sale agreements, amendments to purchase and sale agreements, closing documents, access and license agreements, easement documents, declarations, CC&Rs, confidentiality agreements, track use agreements, brokerage and listing agreements, letters of credit, and SNDAs).

• Contact and negotiate with third parties (including title companies, surveyors, railroad companies, and regulatory bodies) as needed.

• Abstract and summarize material terms of contracts (including declarations, covenants, leases, and other property-related documents).

• Develop professional relationships with resources both within and outside the Company, as vital to fulfill job assignments, as well as facilitate information gathering and research goals.

Building blocks for success

Required:

•  10+ years of real estate and related experience, including a background in real estate transactions, leasing and development, with a law firm or in-house legal department.

• Must have strong PC skills with Microsoft Office (including Word, Excel, DocuSign, and Outlook) as well as ability to learn and use proprietary computer systems and databases.

• Experience supporting and closing transactions such as acquisitions, dispositions, ground leases, financings and developments and working independently.

• Dedication to professionalism, integrity and collegiality, and the ability to work on a wide range of legal matters.

• Superior written and verbal communication skills required.

• Exhibits grace under pressure and thrives in a fast-paced environment.

• Must be an independent, proactive, organized, and diligent worker, and thrives while working with minimal direction.

• Must be flexible to respond quickly and positively to shifting demands and opportunities.

• Able to work under tight deadlines, balance multiple, detailed tasks simultaneously, prioritize appropriately and delegate to resources available.

• Ability to maintain strict confidentiality.

• Ability to anticipate problems and issues and exercise independent judgment to make sound, justifiable decisions and take action in solving problems while knowing when and to whom to intensify issues.

Preferred:

• Experience working with SalesForce, Doxsera, Smartsheet and SimpleLegal is desirable.

• Experience working on data center acquisitions, dispositions, and conversions a plus.

Hiring Salary Range of: $39.42 – $58.65 per hour. Salary and whole compensation package (bonus target) to be determined by the candidate’s location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

Operations Construction Coordinator

In this role, you’ll provide project coordination support to a team of 2 Operations Construction Managers (OCMs) and office support in our Indianapolis, Columbus, and Cincinnati market. The ideal candidate thrives in a fast-paced, customer-centric environment, where they’ll balance multiple priorities and respond to internal and external customer needs. This is an exciting opportunity to leverage your project coordination skills to support a dynamic team in a fast-growing industrial market, supporting some of the biggest names in logistics & e-commerce.

Key responsibilities include:

• Draft and edit all relevant project information, process for party signatures, and enter all contracts, addendums, and change orders for make-ready’s, tenant improvements and major capital construction projects into PeopleSoft and the Project Tracker.
• Review and enter invoices into PeopleSoft.
• Review and maintain contractor insurance files and solicit updates as required before payment.
• Ensure costs are coded correctly and are in-line with the corresponding contract – including communicating with the contractor, subcontractor, vendors and/or consultants to understand appropriate costing and coordinating with the OCM team.
• Maintain the project filing directory on Box and DRS, ensuring contracts, invoices, drawings, and all other required documents are being uploaded and maintained.
• Act as primary point of contact for projects on accounting processes and procedures.  Educate contractors on Prologis accounting process requirements.
• Prepare monthly expense reports and assist with travel arrangements and other administrative support requests for the Indianapolis, Columbus, and Cincinnati team.
• Coordinate customer notifications with Real Estate & Customer Experience Teams.
• Other duties as assigned.

Building blocks for success

Required:

• Excellent communication and interpersonal skills, with a strong ability to build and maintain relationships with internal and external customers, team members, and external partners to complete various projects and assignments.
• Strong organizational and time management skills, with the capacity to prioritize tasks and meet deadlines, with a sense of urgency and follow-through.
• Good mathematical and analytical skills.
• Proficient knowledge Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook).
• Positive, proactive work ethic and attention to detail.
• Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation.
• Demonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy.

Preferred:

• 3+ years of experience in project coordination or administrative support; construction project coordination is preferred, or Bachelor’s degree in a related field.
• Experience as construction project coordination is preferred.
• Valid driver’s license and the ability to travel to multiple properties.
• Knowledge of CRM systems as Yardi, salesforce.
• Familiarity with real estate processes and documentation, such as purchase agreements, leases, and property management responsibilities.
• Knowledge of construction terms, scheduling, and planning concepts.

Hiring Salary Range of $26.44 – $36.54 per hour. Salary and whole compensation package (bonus target) to be determined by the candidate’s location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.