A formal vacancy announcement has been released for 28 positions. These roles offer a professional setting, performance-based growth, and organizational stability. Interested candidates should apply in accordance with the published guidelines.

Executive Assistant

The Stanford Institute for Human-Centered Artificial Intelligence (HAI) and Stanford Data Science (SDS) is a newly formed institute within the Dean of Research. As an independent institute, HAI + SDS’ mission is to advance AI research, education, policy and practice to improve the human condition. What’s unique about HAI + SDS is that it balances diverse expertise and integration of AI across human-centered systems and applications in a setting that could only be offered by Stanford University. In realizing our mission, our staff are critical to supporting our organization’s goals and enabling Stanford faculty and students to conduct cutting-edge research with the objective of formulating innovative solutions to global challenges. Together we’re helping build the future of AI.

 

 

 

 

 

Our VPDoR Diversity Journey:

 

 

• We create a hub of innovation through the power of diversity of disciplines and people. 
• We provide equitable access and opportunity to all members of the community in order to do their best work, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. 
• We listen to and value all colleagues who bring diverse perspectives to the advancement and development of a respectful community. 
• We promote a culture of belonging, equity, and safety. 
• We embed these values in excellence of education, research, and operation. 

 

 

 

POSITION SUMMARY:

 

 

The Executive Assistant will provide complex and diversified administrative support with minimal supervision. This position will anticipate the needs of senior management and proactively solve problems and independently handle issues. This position will report directly to the Chief of Staff and will coordinate with other members of the HAI + SDS team as appropriate to deliver value to the institute’s expanding community.

 

 

This is a two-year fixed term position and may be extended based on programmatic need and funding availability. This position is 100% FTE and benefits are eligible. This position will be based on Stanford’s main campus and will be considered for an option of hybrid work arrangement, subject to operational need. For consideration, please submit your resume.

 

 

 

 

 

CORE DUTIES:

 

 

• Plan and schedule complex calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the supervisor, independently committing his/her time. May occasionally represent the supervisor by attending meetings in his/her absence; speaking for the supervisor. 
• Act on behalf of the supervisor in regards to establishing priorities and identifying and resolving problems that are administrative in nature.
• Use independent judgment to keep supervisor informed of all matters that require his/her attention. 
• Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the supervisor informed of all matters requiring his/her attention. 
• Independently prioritize, plan, coordinate and/or oversee logistics and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors and government officials. 
• Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes. 
• Manage complex business travel in compliance with unit, university, and sponsor policies. 
• Manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items; follow up with appropriate parties on behalf of supervisor to ensure deadlines are met. 

 

 

 

MINIMUM REQUIREMENTS:

 

 

Education & Experience:

 

 

High school diploma and five years of relevant experience or combination of education and relevant experience.

 

 

 

 

 

Knowledge, Skills and Abilities:

 

 

• Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications. 
• Excellent verbal and written communication skills, including editing and proofreading. 
• Excellent planning and organizational skills. 
• Ability to take initiative and ownership of projects. 
• Demonstrated ability to handle sensitive issues and maintain confidentiality. 
• Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact. 
• Ability to multi-task, adapt to changing priorities and meet deadlines. 

 

 

 

PHYSICAL REQUIREMENTS*:

 

 

• Constantly perform desk-based computer tasks. 
• Frequently sitting. 
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds. 
• Rarely twist/bend/stoop/squat, kneel/crawl.

Product Manager – HYBRID

Director of Communications

Reporting Analyst

Job Description

Marketing Associate

We are seeking a dynamic and versatile Marketing Associate to join our growing Marketing team. This individual will serve as a key resource in executing marketing campaigns, maintaining and growing our HubSpot deployment, developing content, assisting in research projects, supporting cross-departmental initiatives, and much more!

 

We’re looking for a jack of all trades, a creative problem-solver who thrives in a fast-paced environment, embraces new challenges, and can pivot seamlessly across a variety of project types. Whether you’re optimizing an email nurture sequence, creating sales enablement materials, analyzing campaign performance, or assisting with creative content development, you’ll play a critical role in driving the success of marketing initiatives.

 

Your Impact:

• Support execution of multi-channel marketing campaigns (digital, email, print, social, and events) to drive awareness, engagement, and lead generation.
• Help the team manage and optimize HubSpot, including email, workflow automation, sales sequences, landing pages, reporting, list segmentation, data maintenance, and more.
• Collaborate with internal stakeholders and external partners to develop content, creative assets, and messaging that align with our brand and business goals.
• Assist with the creation of presentations, collateral, and marketing materials for internal teams, sales partners, and clients.
• Help coordinate promotions and communications for marketing and sales events, trade shows, and webinars.
• Support reporting and data analysis to track key metrics, campaign performance, and ROI.
• Help manage fulfillment and coordination of promotional materials and other marketing assets.
• Serve as a “pinch hitter” for special projects adapting quickly and contributing across a wide range of marketing functions.
• Stay informed on emerging marketing tools, trends, and best practices, especially within HubSpot and digital marketing platforms.

 

Successful Candidates Will Have:

• Bachelor’s degree in Marketing, Communications, or a related Business field (preferred).
• 1–3 years of professional experience in marketing or related roles preferred.
• Experience with HubSpot Marketing Hub or CRM required; HubSpot certifications strongly preferred.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Basic familiarity with Adobe Creative Suite (Illustrator, Acrobat, Photoshop) preferred.

 

One80 Intermediaries is part of Arrowhead Intermediaries, a global insurance distribution platform that offers deep specialization, scale, and innovation across wholesale brokerage, program administration, and specialty insurance. With more than 7,000 professionals worldwide and a collective portfolio exceeding $18 billion in premium placed in 2024, our combined organization delivers a diverse trading platform for insurance carriers as well as expanded access and niche solutions for brokers and customers navigating complex and hard-to-place risks. The platform combines entrepreneurial culture with operational excellence to deliver tailored solutions and long-term value across the insurance ecosystem.

 

For more information, please visit one80.com.

If you have any questions about this posting, please contact one80careers@one80.com